Our Services
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Whether you're just starting out or managing multiple locations, our flexible admin service packages are designed to meet your needs at every stage. From class scheduling and parent communication to lead management and full backend coordination we help you stay organized, efficient, and focused on the pool.
✅ Choose from three tiers based on your goals and school size
✅ Add powerful upgrades like event management, CRM automation, and website support
✅ Book a free 30-min consultation to find your perfect fit
Admin Reset
Administrative support packages designed to bring structure, organization, and consistency to the backend of your business.
If your inbox is overflowing and your backend feels unorganized, this package is designed to help you quickly regain structure.
The Basic Admin Reset focuses on essential cleanup and organization so you can move forward with clarity and better control over your day to day operations.
What’s Included
Inbox cleanup (up to 200 emails)
Basic file and folder organization
Light invoice organization
Email sorting and labeling
Removal of clutter and duplicates
Best For
New business owners
Light admin overload
Businesses needing a quick reset
Scope is based on volume. Additional work may require a custom quote.
If your business feels disorganized behind the scenes, this package provides a full administrative reset to bring everything back into order.
This service goes beyond basic cleanup and focuses on creating structure across your inbox, files, and core administrative systems.
What’s Included
Full inbox organization (up to 500 emails)
Invoice and payment organization
File and folder restructuring
Calendar cleanup and organization
Workflow and process setup
Email labeling and categorization
Best For
Busy business owners
Growing businesses
Overwhelmed inbox + backend systems
All services are customized based on business needs. Final pricing depends on workload and scope.
The VIP Admin Reset is designed for business owners who need more than just organization—they need structure, efficiency, and improved systems.
This package provides a deeper level of administrative support, focusing on long-term organization and workflow improvements.
What’s Included
Advanced inbox management (500+ emails)
Full invoice and record organization
Calendar and scheduling optimization
File and system restructuring
Workflow and process improvements
Priority turnaround time
Best For
Established business owners
High-volume inboxes
Businesses needing structure + systems
This package is customized based on the complexity of your business operations and administrative needs.
Add-On Services
*Advance and Premiere Only
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Professional designs for marketing campaigns, brochures, and branded materials.
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We build and organize your full swim calendar—by level, time, and coach.
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Streamline leads, follow-ups, and customer data.
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Eye-catching, targeted emails that reach the right families at the right time.
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Help with job postings, resume reviews, and interview scheduling.
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We assess your site and coordinate updates.
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From setup to registrations—we handle your swim events, start to finish.
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Visual performance reports to track growth, retention, and more.
Packages are fully customizable to align with your business’s specific needs and priorities
The Ultimate Swim School Admin Checklist
Discover everything you can delegate as a swim school owner with The Ultimate Swim School Admin Checklist. This free downloadable guide helps you identify time-consuming tasks—from class scheduling and email management to billing, hiring, and staff training—that a virtual assistant can handle for you. Perfect for overwhelmed swim school owners ready to streamline operations, reduce burnout, and grow their programs.
The Ultimate Retail Admin Checklist
Discover everything you can delegate as an e commerce retail business owner with The E Commerce Backend Support Checklist. This free downloadable guide helps you identify time consuming backend tasks from order processing and inventory tracking to systems organization, reporting, and financial admin that a virtual assistant can manage for you. Perfect for overwhelmed store owners who are tired of doing everything themselves and are ready to streamline operations, reclaim their time, and scale their business with more structure and ease.